From writing things down to storing them: Why knowledge management needs to be rethought
Over the last few decades, companies have built up huge amounts of knowledge - but much of it disappears faster than you might think. Employees retire, change jobs or simply take their valuable knowledge home with them in their heads. What remains are Excel spreadsheets, scattered documents and incomplete handovers.
The result: Loss of productivity, longer training periods and frustration in the team.
This is not a side note, but a tangible cost trap for small and medium-sized enterprises (SMEs). Studies show that loss of knowledge causes millions of euros in damage every year, particularly in SMEs - without this appearing on the balance sheet.
AI is changing the game: from bot to buddy
This is exactly where AMAIKO.AI on - our personal AI buddy for modern knowledge management.
In contrast to classic chatbots or document management systems, Amaiko is Not an isolated toolbut intelligent support in everyday working life:
- Directly integrated into Microsoft Teams - where teams work together anyway.
- Individually adaptive - Amaiko adapts to the working patterns of each individual person.
- Networked throughout the company - Buddies exchange information and create a living corporate memory.
- Smart beyond your own data - by connecting external AI services such as OpenAI or Claude.
In this way, the classic "search and find" becomes a continuous process: knowledge becomes secured, shared and actively usable made.
Tangible added value for SMEs
The effect is particularly evident in typical SME scenarios:
- Accelerate onboarding: New employees require up to 60 % less training time.
- Breaking open silos: Information flows across departments - instead of seeping away in isolated heads or systems.
- Increase productivity: Spend less time searching, invest more time in value-adding work.
- Increase employee satisfaction: Everyone has direct access to relevant knowledge - anytime, anywhere.
This makes Amaiko more than just a tool: a real competitive factor for SMEs.
From white paper to practice
We have compiled our experience, market analyses and specific practical examples in a compact Whitepaper summarized. In it you will learn:
- Why traditional knowledge management tools are often not enough for SMEs.
- What role AI buddies will play in the future of work.
- How companies can use Amaiko to avoid knowledge loss and increase productivity and satisfaction at the same time.
- Which use cases can be implemented immediately - from onboarding to project documentation.
Download whitepaper now free of charge
Conclusion:
SMEs are facing a crucial question: will valuable knowledge continue to be lost - or will it become the basis for sustainable success?
With AMAIKO.AI companies have the opportunity to set the right course: Securing knowledge, shaping the future.
