Artificial intelligence has long been part of everyday working life - whether through automated processes, intelligent tools or co-pilot solutions in the office. However, with the new EU AI Act, the use of AI is not only an opportunity for innovation, but also a legal obligation. And this particularly affects SMEs.
As a consulting agency with a focus on practical digitalization and AI strategies for SMEs, we at PASSION4IT prepare you specifically for the new requirements. Because if you act early, you will not only ensure legal compliance, but also a clear competitive advantage.
Who is affected by the AI Act?
In short: anyone who develops, distributes or uses AI systems in the EU. Even if you use external AI services such as chatbots, scoring systems or personnel analyses, you need to take action.
There is often uncertainty among SMEs: Am I affected? What exactly do I have to do? That's why a structured roadmap is crucial.
The six key steps for SMEs:
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Take stock of the situation:
Which AI systems are you already using or planning to use? Which of them are considered risky? -
Fulfill your documentation and transparency obligations:
Especially with high-risk AI, you need risk analyses, user information and testing processes. -
Check your contracts with AI providers:
Only use solutions that comply with the AI Act requirements - and adjust your contracts if necessary. -
Building governance structures:
Define clear responsibilities, internal controls and compliance processes. -
School Your employees:
IT, HR and managers must be familiar with the new rules and be able to implement them. -
Prepare for audits and certifications:
This is mandatory for certain systems - starting early saves nerves later on.
Our approach at PASSION4IT:
We support you with a clear, practical approach:
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AI inventory & risk classification
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Workshops to clarify and prioritize requirements (e.g. with LEGO® SERIOUS PLAY®)
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Development of concrete action plans
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Support with compliance and internal processes
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Training & change communication
Our goal: We want you to use AI as an opportunity - but with responsibility, transparency and foresight.
The AI Act is not an obstacle, but a springboard for future-proof business models.
Act now - benefit in the long term.
The AI Act is here. Companies that take action now will give themselves a head start. Not only in regulatory terms, but also strategically.
Want to know if and how you are affected by the AI Act?
Do you need support with implementation?
Do you want to know how you can use AI efficiently, legally compliant and profitably?
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