“More efficient workflows, unified know-how, and a more modern way of working”
Christian Geiger
CFO, Metallwarenfabrik Reichertshofen Karl Binder GmbH
Choose smart. Don't pay to find out the hard way.
Testers and jury? You and your team.
Once an ERP, CRM or SRM system is in place, it stays with you for many years. So the decision has to land. Our smart selection process makes usability, features and vendors tangible — in exactly the use cases your business actually runs.
How we choose
Three phases. One clear decision.
Instead of specs, screenings and RFPs, we run a process that puts your reality on stage — and lets vendors prove themselves on it.
- 01
Process analysis
We go deep — into your business model, your processes and the people who run them. Because we're not after a digital copy of the status quo. We're after a real step forward.
- 02
Screenplay
We write a screenplay. Your colleagues as protagonists, your processes as the set, your requirements as the drama. In the director's chair: you and the success of your company.
- 03
Casting
Who gets the leading role? Vendors present their solutions along the screenplay. On the jury: every project participant who'll actually work with the system later.
BAFA funding
Up to 80% subsidy on your consulting.
PASSION4IT is registered as a consulting firm with BAFA, Germany's Federal Office for Economic Affairs and Export Control (consultant ID 222542). Through the federal program "Förderung von Unternehmensberatungen für KMU", consulting costs of up to €3,500 per engagement are subsidized — as a direct, non-repayable grant.
- 50%
- Subsidy in the former West German states, Berlin, and the Leipzig region — up to €1,750.
- 80%
- Subsidy in the former East German states plus the Lüneburg and Trier regions — up to €2,800.
- Eligible: small and medium-sized enterprises and liberal professions under the EU SME definition, based or with a branch in Germany.
- Up to five funded consulting engagements per company through the end of 2026, with a maximum of two per calendar year.
- Applications are submitted online via the BAFA platform and must be filed before the consulting starts — the offer and consulting contract are only signed after approval.
- We guide you through the entire application process — from filing to the final proof of use.
Whether your project qualifies is something we clarify in the first conversation. Review and approval rest with BAFA.
More about the program at BAFAAfter this you'll never want a classic tender again.
Requirements specs, vendor screenings, RFPs — lots of paper, little practice. The hands-on share in our Smart Software Selection is what makes the difference: your team understands what it's deciding and has fun while doing it. Our whitepaper walks through how it works in detail.
Download the whitepaper
From screenplay to roll-out: a real example.
We'd rather show you what a smart selection looks like with a real project. BarthHaas, the world market leader in hops trading, ran a supplier portal selection with us — step by step along our methodology.
Read the case studyCompanies trust PASSION4IT.
What clients say about working with us.
“Great accessibility and fast responsiveness”
Gregor Augustin
Managing Director, Vertiko GmbH
“With professionalism and dedication, PASSION4IT is guiding us toward an efficient digital future.”
Karl-Heinz Greil
Managing Director, Sport Greil e.K.
“What really stands out is the closeness and the eye-to-eye level at which PASSION4IT advised us — or rather, 'helped' us.”
Christian Dorfner
Board Member, SK Verbundenergie AG
“BarthHaas took a bold step into digitalization. With Passion4IT at our side, initial skepticism and hesitation quickly turned into enthusiasm for what is new and what comes next. Passion, indeed!”
Stephan Schinagl
Head of Procurement, BarthHaas Gmbh & Co. KG
“Working with Passion4IT stands out for strong IT expertise combined with a personable, human approach. This was a key factor in our project's success.”
Thomas Raiser
Managing Director, BarthHaas GmbH & Co. KG
“I have been involved in several software selection processes. But the methodology from Passion4IT genuinely surprised me.”
Peter Hintermeier
Managing Director, BarthHaas GmbH & Co. KG
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FAQs
Which systems is Smart Software Selection suited for?
For every business-critical system that stays with you for years: ERP, CRM, SRM, DMS and comparable solutions. The bigger the impact of the decision, the more a structured process pays off.
How is this different from a classic tender?
Instead of specs, vendor screenings and RFPs, we write a screenplay built on your real use cases. Vendors present their solution along that screenplay — your team sees the software in its own reality, not in a polished demo.
Are you vendor-independent?
Yes. We don't recommend software because we're partnered with a vendor, but because it fits your processes. In the end, your jury makes the decision — not us.
Who from my team should be involved?
Above all, the people who will work with the system every day. They star in the screenplay and sit on the jury at the casting. That produces a decision that holds up in daily work — and buy-in from day one.
Do you also support the roll-out after the selection?
Yes, if you want us to. From contract negotiation through project management to roll-out — as with BarthHaas, where we selected the supplier portal and implemented it together.
Smart selection through targeted casting.
We hate tenders — so we write a screenplay instead. Curious what that looks like? In a strategy call we'll walk you through a real example from the German Mittelstand.