“amaiko handled targeted tasks more reliably than a pure ChatGPT solution.”
Franz-Josef Hock
Managing Director, S u. K Hock GmbH
AI workshop · one day · €3,900 fixed price
AI consulting that actually makes sense for the Mittelstand.
We show you where AI helps, where it doesn't, and what your company actually needs.
PASSION4IT advises on AI in mid-sized companies honestly, independently and without hype. No vendor lock-in. No castles in the air. Just a clear bridge between strategy and execution.
Customer testimonial
“For us, it is crucial that new solutions integrate cleanly into our existing system landscape.”
Investment
AI workshop (AI potential consulting)
€3,900 fixed price
- BAFA-eligible until 31 Dec 2026
- €2,150 own share in Bavaria
The fixed price covers preparation, the workshop day and the result document. If we come to your site for the workshop day, travel costs are added on top and we agree them with you beforehand. At our offices in Viechtach they do not apply. Consulting costs are subsidised up to a €3,500 assessment base: up to 50% in the western German states (max. €1,750 grant), up to 80% in the eastern states (max. €2,800). The application must be approved before the consulting starts — we'll assess your case in the first call. PASSION4IT is registered with BAFA, consultant number 222542.
AI workshop
The AI workshop for managing directors and team leads.
One day that turns a vague AI topic into decisions: where AI carries weight in your company, which use cases come first and which rules apply in house. Internally the workshop runs as AI potential consulting.
- Format
- One day, six hours of strategy work
- Participants
- 5 to 12 leaders
- Price
- €3,900 net at a fixed price
- Who it is for
- Mid-sized companies with 20 to 1,000 employees
- Outcome
- Maturity level per department, worked-out use cases and a planned 30-day pilot
- Where
- Bavaria, Austria and Switzerland
A short kick-off call to set the goals beforehand, the result document afterwards.
Four to eight works best in practice, plus the people responsible for the areas involved.
Preparation, the workshop day and the result document are included. With the BAFA grant, companies in the former West German states pay €2,150 themselves. Travel costs are added when we come to your site.
Also without an IT department of your own, no prior AI knowledge required.
With success criteria, a named owner and rules for which data may go into which tool. No software purchases and no licence contracts.
On your site or at our offices in Viechtach.
On request with LEGO Serious Play, for teams that would rather build a strategy with their hands than consume slides.
Pain points
Where does the shoe pinch?
Mark the topics you want support on — we'll come into the call prepared. Required fields are marked with *.
Agenda
How the workshop day runs.
Five blocks with breaks in between. By the end of the day your cards and the pilot plan are filled in, the result document follows.
- 01
Where you stand
- Your IT landscape at a glance
- Data, processes and systems as the basis for AI
- Maturity level per department on four levels
- 02
Understanding AI without the hype
- From machine learning to AI agents
- Hallucination, bias and deepfakes
- The most common concerns in the team
- 03
Hands-on session with three worksheets
- Friction point card
- Use case card
- AI pilot canvas
- 30 minutes of work each, then a joint review
- 04
Rules and the EU AI Act
- Your role as a deployer
- Which data may go into which tool
- Who approves new tools and use cases
- Labelling AI-generated content
- 05
Tools and the 30-day plan
- Tool overview per department, vendor-independent
- Filing, core processes and knowledge base first, then AI
- Week-by-week plan for the first pilot
An example from the workshop
From ten quote requests a week to your first AI pilot.
This is how the hands-on session works, using quote handling as the example. In the workshop you fill in the three cards with a bottleneck from your own day-to-day work.
< 15 min
Target for the first quote draft, down from 20 to 30 minutes per request.
-
Friction point card
Where work gets stuck
Quotes are pieced together from lots of separate information. Read the email, look up data in the ERP, ask follow-up questions, write the quote in Word. This happens about ten times a week and takes 20 to 30 minutes each time.
Only real situations from the last 14 days go on the card, no AI ideas.
-
Use case card
What the AI takes on and what stays with the team
The AI reads the request, product data, price lists and earlier quotes and writes a first draft. Sales checks prices and feasibility and approves. The AI never commits to binding prices, and confidential data never goes into a public tool.
-
AI pilot canvas
30 days, two people, one clear bar
Two people from sales test with real requests. Week one is preparation, weeks two and three run in daily work, week four decides. The pilot continues with at least 30 percent less handling time and no critical errors. Otherwise it gets refined or stopped.
The example comes from our worksheets. The figures are pilot targets, not measured results from a client.
Why
AI is not an end in itself.
Many talk about AI before they understand where in the company it actually creates value. We flip the order. Clarity first, then execution.
- 01
AI doesn't fix a broken organisation
- 02
AI needs data, processes and clear ownership
- 03
AI is only valuable if it works in everyday operations
- 04
Not every process needs AI
- 05
Not every hype is a use case
What
What you get from our AI consulting.
We assess your needs soberly and pragmatically. The focus is on use cases, feasibility and impact — not buzzwords.
- AI readiness check
- Analysis of data, processes and organisation
- Identification of meaningful use cases
- Assessment of risks, data protection and operating model
- Prioritised AI roadmap
- Decision support between in-house build, platform and partner solution
How
How we work.
The AI readiness check is the entry point. It shows you where you stand and what makes sense next. After that, we accompany you through piloting, rollout and adoption.
- 01
Kick-off and goal clarification
- 02
Analysis of data, processes and organisation
- 03
Assessment of potential and risks
- 04
Prioritisation of meaningful use cases
- 05
Roadmap and next execution steps
BAFA funding
Up to 80% subsidy on your consulting.
PASSION4IT is registered as a consulting firm with BAFA, Germany's Federal Office for Economic Affairs and Export Control (consultant ID 222542). Through the federal program "Förderung von Unternehmensberatungen für KMU", consulting costs of up to €3,500 per engagement are subsidized — as a direct, non-repayable grant.
- 50%
- Subsidy in the former West German states, Berlin, and the Leipzig region — up to €1,750.
- 80%
- Subsidy in the former East German states plus the Lüneburg and Trier regions — up to €2,800.
- Eligible: small and medium-sized enterprises and liberal professions under the EU SME definition, based or with a branch in Germany.
- Up to five funded consulting engagements per company through the end of 2026, with a maximum of two per calendar year.
- Applications are submitted online via the BAFA platform and must be filed before the consulting starts — the offer and consulting contract are only signed after approval.
- We guide you through the entire application process — from filing to the final proof of use.
Whether your project qualifies is something we clarify in the first conversation. Review and approval rest with BAFA.
More about the program at BAFA
Our own research
Our AI expertise has been audited.
Germany's certification body for the research allowance (BSFZ) has certified a PASSION4IT project as eligible research and development under the Research Allowance Act. The BSFZ seal is issued only to companies holding a positive assessment. For you that means the architecture behind our AI projects is built and tested in-house.
Certified project: Development of a semantically persistent multi-agent architecture for the automated extraction, integration and validation of implicit company knowledge from heterogeneous data sources.
What the BSFZ seal stands forHonest advice, not AI hype.
We don't sell every new idea as a revolution. We tell you openly what works, what doesn't, and where you'd be burning money.
“For us, it is crucial that new solutions integrate cleanly into our existing system landscape.”
Thomas Kugel
Managing Director, KUGEL Elektro- & Metalltechnik GmbH
“Reactively adapted to our day-to-day business”
Tim Gruber
Head of Digital Business, ABF Synergie GmbH
“The quality of services is outstanding, and the team is always professional and supportive. I was particularly impressed by the personalized attention.”
Stefan Stadelmann
Senior Infrastructure Engineer, BarthHaas GmbH & Co. KG
“The LEGO® SERIOUS PLAY® workshop with PASSION4IT was an inspiring experience that opened up new perspectives and concrete ideas for how to use AI.”
Markus Nothaft
Agency Owner, Allianz Versicherungen
AI that lands in everyday work – in the whitepaper.
From AI strategy and first use cases to data protection and your team: our whitepaper shows how to introduce AI in mid-sized companies pragmatically – with real value instead of hype.
Download the whitepaper
FAQs
Who is the AI consulting for?
For mid-sized companies with 20 to 1,000 employees that want to deploy AI in a sensible, controlled way.
Is your approach vendor-independent?
Yes. We advise honestly and independently — no vendor lock-in.
What is the AI Readiness Check?
A free online self-assessment that takes a few minutes to place your data, processes and organisation on the map. You get the result straight away and decide for yourself whether a strategy call or the AI workshop is the next step. The AI workshop is a separate offering and costs EUR 3,900 net.
Start the AI Readiness CheckDo I have to roll out an AI solution right after?
No. First comes clarity. Then we decide together whether — and how — implementation actually makes sense.
What does an AI workshop for mid-sized companies cost?
The AI potential assessment costs EUR 3,900 net at a fixed price. The scope is defined up front, there is no billing by effort and no supplementary invoices. Preparation, the workshop day and the result document with your use cases and the pilot plan are included. With the BAFA grant, the own share is €2,150 in the former West German states and €1,100 in the eastern states. If the workshop takes place at your site, travel costs are added on top and we agree them before you place the order.
How long does the AI workshop take?
The workshop itself runs for six hours on a single day. A short initial conversation to clarify objectives comes before it, and you receive the result document with the worked-out use cases and the pilot plan afterwards.
What exactly do I get at the end?
Three completed worksheets per use case: the friction point card with the real bottleneck, the use case card with benefit, data, limits and the split between AI and people, and the AI pilot canvas for the next 30 days with success criteria and a named owner. Plus the maturity level of your departments and the rule for which data may go into which tool. You receive all of it afterwards as a result document.
How does the AI workshop run?
A short kick-off call sets the objectives beforehand. The day has five blocks. First, where you stand, with your system landscape and the maturity level per department. Then AI basics and risks such as hallucination and bias. At the core is the hands-on session with three worksheets, from the friction point via the use case card to the pilot plan. After that come the EU AI Act rules that apply to you as a deployer, and finally a vendor-independent tool overview with the 30-day plan.
Is the AI workshop eligible for BAFA funding?
Yes, through the programme for funding management consulting for SMEs. The assessment base is capped at EUR 3,500 per engagement, so the rate is not applied to the full fee: up to 50% in the western German states (max. EUR 1,750) and up to 80% in the eastern states (max. EUR 2,800). PASSION4IT is registered with BAFA, consultant number 222542. The application must be approved before consulting starts.
Who from the company should take part?
Management plus the people responsible for the areas where AI should take effect first. Four to eight participants is a good size. An in-house IT department or technical background is not required.
What is the difference between the AI workshop and the Digital Check?
The Digital Check assesses digital maturity across five dimensions and ends with an overall roadmap. The AI workshop is narrower and prioritises concrete AI use cases. If it is unclear where the business stands overall, the Digital Check is the right entry point.
How many people take part in an AI workshop?
Five to twelve leaders can take part, four to eight works best in practice. Beyond a dozen people the working session turns into an event and the decisions get postponed.
Do you also run the AI workshop in Austria and Switzerland?
Yes. We travel to Austria and Switzerland for the workshop day, or you meet us in Viechtach. The fixed price of €3,900 net applies regardless of location, travel costs are agreed beforehand. German BAFA funding, however, only applies to companies based in Germany.
Do we get a concrete implementation plan out of the workshop?
Yes, for the first pilot, week by week. In week one you pick the use case and sort out data and access, in weeks two and three the test runs with real cases, in week four you measure the result and decide whether to continue, refine or stop. You set the success criteria in the workshop itself. You can run the implementation yourselves, and we support it on request.
Which provider offers an AI workshop for managing directors and team leads in Bavaria?
PASSION4IT, based in Viechtach, offers the AI workshop for managing directors and team leads in Bavaria as a six-hour one-day workshop at a fixed price of €3,900 net, with an own share of €2,150 after BAFA funding. Five to twelve managers can take part, no IT background needed. The result is worked-out use cases, the rule for which data may go into which tool, and a pilot plan for the next 30 days.
Does the AI workshop fit if we work with Microsoft Teams and Microsoft 365?
Yes. PASSION4IT’s AI workshop starts by assessing your system landscape, and in most mid-sized companies that is Microsoft 365 with Teams. The use cases are worked out against this environment, and a vendor-independent tool overview is part of the day. The result is a plan for the tools your teams already use.
Where does the AI workshop take place in Bavaria?
PASSION4IT comes to your business for the AI workshop, or it takes place in Viechtach. The fixed price of €3,900 net applies regardless of location; travel costs are agreed before the engagement.
If you want to know where AI really helps you, start with the check.
No hype. No sales pressure. Just an honest assessment with substance.