“amaiko handled targeted tasks more reliably than a pure ChatGPT solution.”
Franz-Josef Hock
Managing Director, S u. K Hock GmbH
AI workshop · one day · €3,900 fixed price
AI consulting that actually makes sense for the Mittelstand.
We show you where AI helps, where it doesn't, and what your company actually needs.
PASSION4IT advises on AI in mid-sized companies honestly, independently and without hype. No vendor lock-in. No castles in the air. Just a clear bridge between strategy and execution.
Customer testimonial
“For us, it is crucial that new solutions integrate cleanly into our existing system landscape.”
Investment
AI workshop (AI potential consulting)
€3,900 fixed price
- BAFA-eligible
- Grant up to €1,750 / €2,800
Consulting costs are subsidised up to a €3,500 assessment base: up to 50% in the western German states (max. €1,750 grant), up to 80% in the eastern states (max. €2,800). The application must be approved before the consulting starts — we'll assess your case in the first call. PASSION4IT is registered with BAFA, consultant number 222542.
AI workshop
The AI workshop for managing directors and team leads.
One day that turns a vague AI topic into decisions: where AI carries weight in your company, which use cases come first and which rules apply in house. Internally the workshop runs as AI potential consulting.
- Format
- One day, six hours of strategy work
- Participants
- 5 to 12 leaders
- Price
- €3,900 net at a fixed price
- Who it is for
- Mid-sized companies with 20 to 1,000 employees
- Outcome
- Readiness status, prioritised use cases, AI guidelines, 12-month roadmap
- Where
- Bavaria, Austria and Switzerland
A short kick-off call to set the goals beforehand, the write-up afterwards.
Four to eight works best in practice, plus the people responsible for the areas involved.
Preparation, the workshop day and the result document are included, no time and materials.
Also without an IT department of your own, no prior AI knowledge required.
Decision material you take with you, no software purchases and no licence contracts.
On your site, at our offices in Viechtach or in Munich.
On request with LEGO Serious Play, for teams that would rather build a strategy with their hands than consume slides.
Agenda
How the workshop day runs.
Four phases with breaks in between. By the end of the day the results are documented rather than left as minutes to write up later.
- 01
Phase 1: AI readiness assessment, 90 minutes
- Data quality
- IT infrastructure
- Process maturity
- Cultural readiness
- 02
Phase 2: Use cases and prioritisation, 120 minutes
- Collect use cases
- Sharpen industry-specific cases
- Assess effort, value and risk
- 03
Phase 3: AI guidelines, 90 minutes
- Approved tools
- Handling confidential data
- Review obligations
- Responsibilities
- 04
Phase 4: Strategic AI planning, 120 minutes
- 12-month strategy
- Budget and resources
- Success metrics
- Milestones and next steps
Why
AI is not an end in itself.
Many talk about AI before they understand where in the company it actually creates value. We flip the order. Clarity first, then execution.
- 01
AI doesn't fix a broken organisation
- 02
AI needs data, processes and clear ownership
- 03
AI is only valuable if it works in everyday operations
- 04
Not every process needs AI
- 05
Not every hype is a use case
What
What you get from our AI consulting.
We assess your needs soberly and pragmatically. The focus is on use cases, feasibility and impact — not buzzwords.
- AI readiness check
- Analysis of data, processes and organisation
- Identification of meaningful use cases
- Assessment of risks, data protection and operating model
- Prioritised AI roadmap
- Decision support between in-house build, platform and partner solution
How
How we work.
The AI readiness check is the entry point. It shows you where you stand and what makes sense next. After that, we accompany you through piloting, rollout and adoption.
- 01
Kick-off and goal clarification
- 02
Analysis of data, processes and organisation
- 03
Assessment of potential and risks
- 04
Prioritisation of meaningful use cases
- 05
Roadmap and next execution steps
BAFA funding
Up to 80% subsidy on your consulting.
PASSION4IT is registered as a consulting firm with BAFA, Germany's Federal Office for Economic Affairs and Export Control (consultant ID 222542). Through the federal program "Förderung von Unternehmensberatungen für KMU", consulting costs of up to €3,500 per engagement are subsidized — as a direct, non-repayable grant.
- 50%
- Subsidy in the former West German states, Berlin, and the Leipzig region — up to €1,750.
- 80%
- Subsidy in the former East German states plus the Lüneburg and Trier regions — up to €2,800.
- Eligible: small and medium-sized enterprises and liberal professions under the EU SME definition, based or with a branch in Germany.
- Up to five funded consulting engagements per company through the end of 2026, with a maximum of two per calendar year.
- Applications are submitted online via the BAFA platform and must be filed before the consulting starts — the offer and consulting contract are only signed after approval.
- We guide you through the entire application process — from filing to the final proof of use.
Whether your project qualifies is something we clarify in the first conversation. Review and approval rest with BAFA.
More about the program at BAFA
Our own research
Our AI expertise has been audited.
Germany's certification body for the research allowance (BSFZ) has certified a PASSION4IT project as eligible research and development under the Research Allowance Act. The BSFZ seal is issued only to companies holding a positive assessment. For you that means the architecture behind our AI projects is built and tested in-house.
Certified project: Development of a semantically persistent multi-agent architecture for the automated extraction, integration and validation of implicit company knowledge from heterogeneous data sources.
What the BSFZ seal stands forHonest advice, not AI hype.
We don't sell every new idea as a revolution. We tell you openly what works, what doesn't, and where you'd be burning money.
“For us, it is crucial that new solutions integrate cleanly into our existing system landscape.”
Thomas Kugel
Managing Director, KUGEL Elektro- & Metalltechnik GmbH
“Reactively adapted to our day-to-day business”
Tim Gruber
Head of Digital Business, ABF Synergie GmbH
“The quality of services is outstanding, and the team is always professional and supportive. I was particularly impressed by the personalized attention.”
Stefan Stadelmann
Senior Infrastructure Engineer, BarthHaas GmbH & Co. KG
“The LEGO® SERIOUS PLAY® workshop with PASSION4IT was an inspiring experience that opened up new perspectives and concrete ideas for how to use AI.”
Markus Nothaft
Agency Owner, Allianz Versicherungen
Pain points
Where does the shoe pinch?
Mark the topics you want support on — we'll come into the call prepared. Required fields are marked with *.
AI that lands in everyday work – in the whitepaper.
From AI strategy and first use cases to data protection and your team: our whitepaper shows how to introduce AI in mid-sized companies pragmatically – with real value instead of hype.
Download the whitepaper
FAQs
Who is the AI consulting for?
For mid-sized companies with 20 to 1,000 employees that want to deploy AI in a sensible, controlled way.
Is your approach vendor-independent?
Yes. We advise honestly and independently — no vendor lock-in.
What is the AI Readiness Check?
A structured analysis of data, processes and organisation as an entry point into meaningful AI use.
Do I have to roll out an AI solution right after?
No. First comes clarity. Then we decide together whether — and how — implementation actually makes sense.
What does an AI workshop for mid-sized companies cost?
The AI potential assessment costs EUR 3,900 net at a fixed price. The scope is defined up front, there is no billing by effort and no supplementary invoices. Preparation, the workshop day and the prioritised roadmap as a deliverable are included.
How long does the AI workshop take?
The workshop itself runs for six hours on a single day. A short initial conversation to clarify objectives comes before it, and you receive the evaluation with the prioritised use cases afterwards.
What exactly do I get at the end?
A prioritised list of the use cases that actually work in your business, with an estimate of effort and benefit. Plus a roadmap with the next implementation steps and an assessment of the risks. Not a slide deck, but a basis for decisions.
How does the AI workshop run?
A short kick-off call sets the objectives beforehand. The day itself has four phases: AI readiness assessment (90 minutes), use cases and prioritisation (120 minutes), AI guidelines (90 minutes) and strategic AI planning (120 minutes). Afterwards you receive the write-up with the prioritised use cases.
Is the AI workshop eligible for BAFA funding?
Yes, through the programme for funding management consulting for SMEs. The assessment base is capped at EUR 3,500 per engagement, so the rate is not applied to the full fee: up to 50% in the western German states (max. EUR 1,750) and up to 80% in the eastern states (max. EUR 2,800). PASSION4IT is registered with BAFA, consultant number 222542. The application must be approved before consulting starts.
Who from the company should take part?
Management plus the people responsible for the areas where AI should take effect first. Four to eight participants is a good size. An in-house IT department or technical background is not required.
What is the difference between the AI workshop and the Digital Check?
The Digital Check assesses digital maturity across five dimensions and ends with an overall roadmap. The AI workshop is narrower and prioritises concrete AI use cases. If it is unclear where the business stands overall, the Digital Check is the right entry point.
How many people take part in an AI workshop?
Five to twelve leaders can take part, four to eight works best in practice. Beyond a dozen people the working session turns into an event and the decisions get postponed.
Do you also run the AI workshop in Austria and Switzerland?
Yes. We travel to Austria and Switzerland for the workshop day, or you meet us in Viechtach or Munich. The fixed price of €3,900 net applies regardless of location, travel costs are agreed beforehand. German BAFA funding, however, only applies to companies based in Germany.
Do we get a concrete implementation plan out of the workshop?
Yes. Phase four brings the readiness status, the prioritised use cases and the guidelines together into a 12-month plan with a budget and resource frame, success metrics and milestones. You can run the implementation yourselves, and we support it on request.
If you want to know where AI really helps you, start with the check.
No hype. No sales pressure. Just an honest assessment with substance.