Choose smart. Don't pay to find out the hard way.

For every business-critical system that stays with you for years: ERP, CRM, SRM, DMS and comparable solutions. The bigger the impact of the decision, the more a structured process pays off.

Instead of specs, vendor screenings and RFPs, we write a screenplay built on your real use cases. Vendors present their solution along that screenplay — your team sees the software in its own reality, not in a polished demo.

Yes. We don't recommend software because we're partnered with a vendor, but because it fits your processes. In the end, your jury makes the decision — not us.

Above all, the people who will work with the system every day. They star in the screenplay and sit on the jury at the casting. That produces a decision that holds up in daily work — and buy-in from day one.

Yes, if you want us to. From contract negotiation through project management to roll-out — as with BarthHaas, where we selected the supplier portal and implemented it together.

A fixed price, set before the engagement and based on the scope: the number of use cases in the screenplay, the number of vendors invited and the size of the jury. No day rates, no add-ons for sessions already in the screenplay. The offer states scope, dates and price on one page.

The duration depends on three things and nothing else: the number of use cases going into the screenplay, the number of vendors invited to the casting, and the calendar availability of your jury. In practice the limiting factor is almost always the jury, not our work. That is why the schedule sits in the offer and gets matched against the participants’ calendars at the start.

The screenplay with the documented use cases, each vendor’s assessment along those cases by the jury, a reasoned recommendation, and the negotiating basis for the contract. The screenplay stays usable after the decision, because it describes the requirements for the rollout and for later acceptance tests.

The consulting share may qualify for the BAFA funding programme for management consulting. The assessment basis is capped at 3,500 euros; in Bavaria the funding rate is 50 per cent, so a maximum grant of 1,750 euros. PASSION4IT is registered with BAFA as a consulting firm, consultant number 222542. For implementing the chosen software, the Bavarian Digitalbonus is the better route: Standard up to 7,500 euros and Plus up to 30,000 euros, each covering up to 50 per cent, directive running until 31 December 2027. Important in both cases: the application has to be filed before the engagement.

Enough for a genuine comparison, and few enough for the jury to assess each one with full attention. In practice that is three to five at the casting, chosen from a wider shortlist. More vendors at the casting lengthen the process without improving the decision, because assessment quality drops with every additional presentation.

Then that is a result, not a failure. In that case the screenplay shows exactly which use cases it breaks on, and one of three decisions follows: adjust the process, shorten the requirements, or postpone the selection until a requirement is settled. Deciding against every vendor is considerably cheaper than a rollout abandoned in its second year.

By three things: the processes the system is meant to support can be described; there are people who will work with it daily and have time for the jury; and management has decided that the investment will happen. Without the first, the processes need ordering first. Without the third, you get a comparison without a conclusion.