“What we value most is PASSION4IT's neutral, independent, and above all honest advice.”
External IT project leadership · project-based or interim
From analysis and scoping to rollout, change and stabilisation.
We take on IT project management exactly where many projects stall: at clarity, coordination and accountability. With structure. With cadence. With responsibility.
At a glance
We take operational charge of your IT project: as external project leadership, as an interim fill for an open position, or as fractional IT leadership alongside day-to-day business.
From analysis and scoping through rollout and change to stabilisation after go-live, including steering your service providers.
We do not quote a blanket day rate, because it says nothing without knowing the project.
Useful when it is still open how much steering the project actually needs.
Faster for a project already off track, where the assessment comes first.
Businesses without their own project leadership, or with a vacancy they cannot fill right now.
Based in Viechtach in Lower Bavaria.
If you need steering permanently over several years, hiring is cheaper. We say that too.
Problem
They fail on unclear scope, missing decisions, weak coordination and absent change management. That's exactly where we start.
Unclear project scope
Too many stakeholders, no steering
No clean decision logic
No effective change management
Rollout is underestimated
What you get
We steer projects so they work technically, organisationally and humanly. Not just on the plan. In real operations.
How we work
We first clarify what really needs to be achieved. Then we create transparency around risks, dependencies and decisions. Then we coordinate execution and keep the project on a steady cadence.
Analysis and goal clarification
Define scope and milestones
Structure stakeholders and dependencies
Coordinate execution
Accompany rollout and follow-through
BAFA funding
PASSION4IT is registered as a consulting firm with BAFA, Germany's Federal Office for Economic Affairs and Export Control (consultant ID 222542). Through the federal program "Förderung von Unternehmensberatungen für KMU", consulting costs of up to €3,500 per engagement are subsidized — as a direct, non-repayable grant.
Whether your project qualifies is something we clarify in the first conversation. Review and approval rest with BAFA.
More about the program at BAFAThat's the difference between a project that keeps people busy and a project that has impact.
“What we value most is PASSION4IT's neutral, independent, and above all honest advice.”
“What sets PASSION4IT apart is their honesty -- they truly think themselves into your company.”
“Reactively adapted to our day-to-day business”
“You get a partner at your side who supports you and addresses the very specific challenges in your organization with real intensity.”
“This gave us a valuable foundation for future expansions of our portfolio.”
“The quality of services is outstanding, and the team is always professional and supportive. I was particularly impressed by the personalized attention.”
“Our partnership with PASSION4IT GmbH has propelled TSV 1860 München to new heights in the digital world. The passionate and trusting collaboration has created tremendous digital value that strengthens the entire club and prepares us for the future.”
“Working with PASSION4IT and their innovative ERP system SAP S/4 HANA, combined with transformative change management, has driven real results for us. What impressed me most was the human element and PASSION4IT's broad portfolio, which made them a truly reliable partner.”
“In the age of digitalization, defined and stringent processes are more important than ever to achieve operational reliability and long-term efficiency.”
“Our IT outsourcing project with Passion4IT was a major step toward professionalizing all IT operations. It was the right move at exactly the right time. A great success for all of us.”
“Major developments in a company never come from a single person. They are the product of a team.”
“PASSION4IT has already provided excellent support and guidance on various topics such as digitalization strategy and software selection.”
“The collaboration with Passion4IT stands out through its close and collegial partnership. That is a fundamental prerequisite for success in projects.”
“Since 2019, we at BarthHaas have digitally transformed every business unit together with PASSION4IT. From procurement to sales, from HR to a completely revamped IT landscape -- it was a unique project built on trust, pragmatism, and a partnership that goes well beyond business.”
“With his extensive experience and deep expertise, Mr. Kirsch made a significant contribution to the success of our project.”
They run the project operationally: settle the scope, coordinate service providers and departments, keep budget and deadlines under control, manage risks and stay accountable until the result is live in the business. Unlike a consultancy that hands over recommendations and leaves.
We do, as external project leadership for a period. There are three usual routes: project-based for a defined initiative, interim to bridge a vacancy, or fractional IT leadership for companies that need steering permanently but not a full position. We can usually start two to four weeks after the first conversation.
Yes — provided the role is clear and the contribution to the overall outcome can be cleanly defined.
Both. We think strategically and work operationally enough to actually move projects forward.
Yes. Change management is a central piece, not an optional add-on.
IT, process and transformation projects with relevant interfaces to management, business units and external delivery partners.
We bill in three models: project-based for a clearly bounded initiative, interim for a fixed period, or as fractional IT leadership. We deliberately do not quote a flat day rate, because it says nothing without knowledge of the initiative. There is a defined fixed price for the Digital Check as an entry point: 3,950 EUR for the assessment that surfaces the actual steering need.
View the Digital CheckFour steps. First, analysis and mandate with goal definition and clear responsibilities. Second, planning with milestones and risk assessment. Third, operational delivery including steering of the involved service providers and reporting to management. Fourth, go-live and handover, so the result holds up in daily work.
We sell no licences and no hardware, and we earn nothing on the solution that ends up being introduced. That lets us steer providers vendor-independently and advise against a purchase even when one looks obvious. A systems house is the right partner for operations and technology; we are the right partner for the steering above it.
When the need is time-limited, when the role cannot currently be filled, or when an initiative is coming up for which the in-house experience is missing. Where steering is needed permanently over several years, a permanent hire is cheaper, and we say so.
Usually within two to four weeks of the first conversation. For a project already in trouble it is faster, because the first step is an assessment rather than the full mandate definition.
Yes, and it is one of the most common reasons we get called. We act on the client side, check delivery status against the contracts and run the coordination between multiple parties. Existing contracts remain untouched.
First a sober assessment of scope, dates, budget and open decisions, usually within two weeks. From that comes a proposal on what to rescue, what to re-cut and what to stop. That recommendation can also be to end the initiative.
The consulting share can be. For the Digital Check as an entry point, BAFA funding reduces your own contribution to 2,200 EUR in the western and 1,150 EUR in the eastern German states. Ongoing operational project management is generally not covered by consulting funding. The application must be filed before work starts and requires an ELSTER business account.
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